DATA PRIVACY NOTICE - Shirwell Mission Community (Last reviewed 1.7.18)
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”) and the Data Protection Act 2018.
2. Who are we?
The PCC of each Parish and the Incumbent are the data controllers (contact details below). This means they decide how your personal data is processed and for what purposes. The seven parishes together make up ‘Shirwell Mission Community’. They are Bratton Fleming, Challacombe, East Down with Arlington, Kentisbury, Loxhore, Shirwell and Stoke Rivers.
3. How do we process your personal data?
Both the PCC of each Parish and the incumbent comply with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: -
4. What is the legal basis for processing your personal data?
5. Sharing your personal data
Your personal data will be treated as strictly
confidential and will only be shared with other members of the
church in order to carry out a service to other church members or
for purposes connected with the church. We will only share
your data with third parties outside of the parish with your
consent.
6. How long do we keep your personal
data?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website at: - https://www.churchofengland.org/more/libraries-and-archives/records-management-guides
Specifically,
we retain electoral roll data; gift aid declarations and associated
paperwork for up to 6 years after the calendar year to which they
relate; and parish registers (baptisms, marriages, funerals) until
full and returned to the records office.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the Churchwardens (details on the church notice boards and on the contacts page of this website, or the Team Rector, Revd. Rosie Austin, at 1 The Glebe, Bratton Fleming EX31 4RE
Tel 01598 711962 rosieaustin@live.co.uk.
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/
or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.